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Zoom: Security for Teaching - Shared screen with speaker view
Rhian Ellis
24:00
Thanks Pete !
Vivienne ROGERS
26:08
hello -sorry I’m late
Rhian Ellis
26:18
No worries
Beth Griffiths
26:35
none thanks
Wendy Ore
27:20
will the powerpoint be available?
Rhian Ellis
28:32
We are posting resources on the Maintaining Continuity Blackboard module everyone has - I shall check with Alun these slides are there/will be there.
Tavi Murray
29:28
Am I correct that the web doesn't override the app settings? So if you change the settings on the web - then schedule through the app it's the old settings from your prior meeting - not those set on the web that apply? I think that's what I fell foul of...
Richard Griffith
30:37
Do you recommend the web version or the app version for day to day use?
Vivienne ROGERS
31:03
i’ve used the personal id for colleagues but also office hours. I’ve enabled the waiting room so people can’t just join - is that ok?
Richard Griffith
31:20
yes
Bryn willcock
31:24
y
Vivienne ROGERS
31:24
yes
Ellen Spender
31:26
yes
Beth Griffiths
31:27
yes thanks
Wendy Ore
31:28
yes
Rachel Farebrother
31:32
yes
Beth Griffiths
31:52
I find the app for day to day very easy
ihsaN al-affan
32:21
why did I have to use different tout to access. It was was not like the other lectures.
Vivienne ROGERS
32:37
for lectures, i’ve used zoom through canvas
ihsaN al-affan
33:00
thank you
Vivienne ROGERS
33:18
sorry I meant to say that zoom through canvas opens the app - I was going to schedule through that for lectures
Rhian Ellis
34:04
Good approach Vivienne.
Tavi Murray
34:15
Has the default settiong changed over time? I read that now the waiting room is default but that earlier installations (like ours?) default to it being unset?
Ruth Hopkins
34:37
You are able to turf someone out if they shouldn’t be in the room?
Vivienne ROGERS
35:07
yes @Ruth - I did that yesterday it was fun (and a test)
Tavi Murray
35:07
Do we therefore have to re-download apps?
Vivienne ROGERS
36:02
but the password is in the link?
Vivienne ROGERS
37:49
I just checked and the registration option is available when scheduling through canvas.
Sue Croft
37:56
if we are running an exam, are we able to set up a attendance register prior to session?
Rhian Ellis
38:00
For the saved version of the chat - no, no need to re-download after changes to default settings. They do change - by Uni & Zoom - but will be tested and clear in the scheduling info.
Sue Croft
40:17
thank you
Rhian Ellis
40:58
Again for the saved version - you can check registrations against who participated for attendance.
Rhian Ellis
41:49
Might be worth noting that reports also cover poll data & length of participation in the session.
Rhian Ellis
43:08
Also for saved version - Passwords are embedded in meeting links but need to be used manually if only using the meeting ID.
Vivienne ROGERS
43:45
how do you send that message to the waiting room?
Tavi Murray
44:38
How do you set the message behind the waiting room - and can you display an image on the waiting room wall?
Vivienne ROGERS
44:39
thanks
Tavi Murray
45:34
Thanks - so only o the web?
Rhian Ellis
45:41
The message stays the same - i.e. you only have 1 waiting room (like a message on a door) so you have to change it for each session if need be.
Rhian Ellis
46:48
I think you can do this via the settings on the app too, but I will check. You have to click on the cog wheel on the home page of your app to access deeper settings.
Vivienne ROGERS
49:00
if you schedule through zoom through canvas will it only allow people registered on that module to join - what if a student passes on the link to someone else?
Frances Thornton
49:59
if you are in a low bandwidth are your better to take of HD settings
Tavi Murray
51:06
You can also stop people being able to change their name which also seems a good idea...
Rhian Ellis
51:38
Yes.
Ellen Spender
51:40
Where can you stop people changing their name?
Tavi Murray
52:03
Oh, and you can stop other people being able to share their screens...
Rhian Ellis
52:23
You can do it in settings but also within the meeting via the new security emblem on your task bar.
Ruth Hopkins
52:49
does Zoom work on 3G? This may be a silly question
Rhian Ellis
52:51
Yes Tavi.
Daniel Hathaway
53:18
How did you get to the registration settings again? Regarding attendance lists etc?
Frances Thornton
53:38
if you schedual through outlook can you assign to anly Swansea users
Rhian Ellis
53:44
Only through the Web version.
Tavi Murray
54:06
If you have a meeting that happens every week is it a good idea to create the meeting from new every week?
Daniel Hathaway
54:41
Thanks
Rhian Ellis
55:14
You CAN set them to be re-occurring, and in the web version there are also 'templates' which speed up the process, in case there are slight changes each time.
Vivienne ROGERS
55:54
what happens to the recordings of each recurring meeting?
Frances Thornton
56:12
if the original meeting was set up in outlook can you then change the authenticated user setting on the web version later or do you need to re-set this up
Vivienne ROGERS
56:23
thanks
Frances Thornton
59:52
sorry the plug in is only given ing option for signed in users not Swansea users, I just checked
Rhian Ellis
01:00:43
Ok thanks Fran - we will note that.
Frances Thornton
01:02:29
if you have previously schedule meeting just in zoom, can you assign then later to the bb or canvas course
Rhian Ellis
01:04:37
This is the SALT website page which link to the Blackboard Module and more: https://salt.swan.ac.uk/maintaining-lt-continuity/
Vivienne ROGERS
01:04:49
Just to say: the audio transcript doesn’t appear in the cloud recordings - you get that separate.
Rhian Ellis
01:05:32
Yes you get different files.
Vivienne ROGERS
01:05:52
The university is posting the zoom id for the virtual open day on the website even through they are supposed to register
Frances Thornton
01:06:57
I have been asked to publise a dropin support session though my uni
Vivienne ROGERS
01:07:04
good to know the difference with webinar
Daniel Hathaway
01:07:09
We have been using a google docs sheet to gain attendances lists from students and then attaching the zoom link and password to this. The link goes to only students via their emails
Tavi Murray
01:07:30
Can any of us use the webinair options or is that only available for open days?
Vivienne ROGERS
01:08:59
I think we’ve 2 registered for our department open day :)
Rhian Ellis
01:10:23
Don't forget we have a FAQs document in the Maintaining Continuity Blackboard Module, which we are continually updating on the basis of Qs in these sessions.
Rhian Ellis
01:11:41
If anyone has technical problems though, remember they won't be able to re-join if you have locked the meeting.
Frances Thornton
01:12:49
if the session is put that share screen is switch off, will it still work in the breakout room
Rhian Ellis
01:12:50
Monitoring chat as a host is VERY difficult, even with a co-host!
Rhian Ellis
01:13:48
We will try that out.
Tavi Murray
01:14:24
Can you restrict rather than turn off chat? So stop whispering between participants / bullying opf particular participants but still have chat to all / just host?
Rhian Ellis
01:15:01
Again, helpful to have a co-host to Admit people.
Rhian Ellis
01:15:30
Yes @Tavi, you can stop private chats .
Ellen Spender
01:16:37
Sorry how do I kick people out?
Rhian Ellis
01:17:27
Hover over their name in manage participants panel and you get 'more' which includes 'remove'.
Ellen Spender
01:17:36
Thank you Rhian
Rhian Ellis
01:19:06
Uou can also put them in a waiting room and send them a message - a bit difficult to multi task this as a host.
Tavi Murray
01:21:22
Is it possible to switch off all videos quickly?
Rhian Ellis
01:22:45
No blanket video mute - you can do it one by one.
Tavi Murray
01:22:52
It's just with 220 participants which we have had, I can't see everyone's video so don't even know what is going on.
Tavi Murray
01:24:03
Ok thanks...
Beth Griffiths
01:26:57
Thank you very much for this session, it has been very helpful and I have picked up many important tips.
Rhian Ellis
01:28:10
https://staff.swansea.ac.uk/it-services/zoom/
Ellen Spender
01:28:10
Thank you. Excellent guidance.
Alun Bowen
01:28:22
Email: salt@Swansea.ac.ukLook out for ‘all staff’ emailsSALT Website https://salt.swan.ac.uk/Maintaining Continuity Blackboard ModuleTechnical Supporthttps://staff.swansea.ac.uk/it-services/zoomFrom Zoomhttps://zoom.us/docs/en-us/covid19.html
Tavi Murray
01:28:33
Thank you. Are the slides available on that link?
Ruth Hopkins
01:28:33
Thank you, very useful
Karol Kalna
01:28:33
Thank you very much.
Richard Griffith
01:28:35
can in meeting security options also be done in advance in settings
Vivienne ROGERS
01:28:36
Thank you very much - very useful.
Salwa El-Awa
01:28:42
Thanks a lot. Very helpful.
Graeme Thelwell
01:28:43
Thank you - very instructive ..
Wendy Ore
01:28:45
Thank you!
Daniel Hathaway
01:28:45
Thanks
Maria Fernandez-Parra
01:28:48
A very useful session, thank you!
Rachel Farebrother
01:28:56
thanks
Richard Griffith
01:28:58
Thanks excellent
Rhian Ellis
01:29:00
Thanks everyone
Rhian Ellis
01:29:04
Excellent Qs
Bryn willcock
01:29:41
Thanks Again Alun very useful session
ihsaN al-affan
01:30:28
thank you very for the useful information in this lecture. best regards to Alun and Rhian and all the support team
Rhian Ellis
01:30:46
You're very welcome and thank you